Under the authority of the Head of Office, the incumbent will carry out a variety of administrative assignments in compliance with procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality.

The incumbent performs the following key duties:

• assists the Head of Office in the daily running of the Office;
• ensures the administrative assistance and the organisational support for the activities of the Office, including the organisation of meetings and preparation of files;
• prepares and carries out the practical and logistical organisation of visits, meetings, official journeys and other events;
• participates in meetings and follows up on actions agreed;
• updates and maintains the Office’s agenda and central files;
• receives visitors, answers and filters telephone calls;
• processes and drafts correspondence, documents, presentations and assists in preparing reports;
• participates in the preparation and distribution of reports, documents, briefing notes, newsletters etc;
• co-ordinates input to contributions and correspondence and ensures follow-up;
• […] ensures the circulation of pertinent information and documents within the Office;
• provides linguistic assistance in translating/summarising texts;
• provides ad hoc interpretation for the Office during meetings;
• prepares, records, checks and follows up different kind of transactions, routine petty expenses, statements, orders, contracts, stocks, etc;
• seeks and collects information, data and documentation;
• provides technical assistance for the on-line publication of communication texts, news items, documents, press releases etc.);
• works in close contact with other internal and/or external counterparts to ensure the co-ordination of all these activities;
• reports to the supervisor on activities in progress and if and when problems occur;
• promotes Council of Europe values internally and externally.